{"id":4297,"date":"2024-03-26T15:01:01","date_gmt":"2024-03-26T15:01:01","guid":{"rendered":"https:\/\/propertymeld.com\/?p=4297"},"modified":"2025-04-14T15:53:33","modified_gmt":"2025-04-14T15:53:33","slug":"turnover-checklist-spreadsheets","status":"publish","type":"post","link":"https:\/\/propertymeld.com\/blog\/turnover-checklist-spreadsheets\/","title":{"rendered":"Rental Turnover Checklist"},"content":{"rendered":"

Make your make ready process less complicated with our tips and bonus turnover checklist!\u00a0<\/strong><\/p>\n

As a property manager, rental turnover<\/a> is inevitable. There will always be reasons why your residents decide to move out of your property and not renew their lease. While the turnover process is time-consuming, creating a rental turnover checklist can help make the process smoother for you and your residents.<\/p>\n

What is Rental Turnover?\u00a0<\/strong><\/h2>\n

Rental turnover occurs when a resident decides they do not wish to renew their lease and plans to move out. Since a new renter will be moving into the property, you must schedule maintenance tasks to take care of any wear and tear that occurred during the lease period. A turn aims to get the property in great shape quickly so the unit doesn\u2019t stay vacant for too long.<\/p>\n

What is Included in a Rental Turnover Checklist<\/strong><\/h2>\n

A rental turnover checklist outlines all the components of a successful turn<\/a>. With this checklist, you can ensure everything gets noticed, and turns are completed efficiently. If you want a better way to manage turnover, consider investing in maintenance software. With dedicated property maintenance software, you can track all your turnovers and schedule tasks with vendors and maintenance technicians as soon as you know a unit will become vacant. This way, nothing falls through the cracks, and turns can go faster.<\/p>\n

1: Resident gives move-out notice<\/strong><\/h2>\n

The turnover process begins as soon as a resident gives notice to move out.<\/p>\n

2: Schedule an inspection<\/strong><\/h2>\n

Inspect the property with the current resident to identify any damages.<\/p>\n

3. Begin advertising the property<\/strong><\/h2>\n

List the property to start generating interest with new renters. Make sure to use high-quality images and descriptions of the property.<\/p>\n

4. Schedule any maintenance<\/strong><\/h2>\n

Schedule any necessary maintenance with vendors. This may include replacing flooring, repainting, fixing appliances, and any other damage that occurred during the lease term.<\/p>\n

5. Collect keys and last rent payment<\/strong><\/h2>\n

Once you have set a specific move-out day with your resident, set up a time to meet with them to collect their keys. If rent is due, collect at this time.<\/p>\n

6. Move-out inspection<\/strong><\/h2>\n

Conduct a move-out inspection to make sure the resident didn\u2019t leave any personal belongings, and they completed their move-out checklist (if applicable).<\/p>\n

7. Change the locks<\/strong><\/h2>\n

For security reasons, many property managers will change the locks between residents to ensure the previous resident doesn\u2019t have a key.<\/p>\n

8. Begin showing the property<\/strong><\/h2>\n

Schedule showings with potential residents once the property looks new again.<\/p>\n

9. Screen and choose resident<\/strong><\/h2>\n

Screen potential candidates with a background and credit check. Look into their job and rental history to ensure they fit your community well.<\/p>\n

10. Collect the security deposit and first month\u2019s rent<\/strong><\/h2>\n

Once you have reviewed and signed the lease with your new resident, you should collect the first month\u2019s rent. (This may vary depending on what is outlined in the lease agreement.)<\/p>\n

11. Conduct Move-In Inspection<\/strong><\/h2>\n

Once your new resident has moved in, you should conduct a move-in inspection. This is a walkthrough with you and your resident to identify any issues with the property. By outlining this at the beginning of the lease, a resident can\u2019t be charged for these issues.<\/p>\n

Common Rental Turnover Services<\/strong><\/h2>\n

Many rental turnover services are part of the normal wear-and-tear that occurs in a property. Some, however, are more significant damage. Below is a list of tasks commonly associated with the turnover process.<\/p>\n